Candidate 1 (Executive Assistant)

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CANDIDATE 1 (EXECUTIVE ASSISTANT)

 

PROFESSIONAL PROFILE

 

Executive Assistant with over 25 years of experience in providing clerical and administrative services. ​​ A strategic thinker who is adept at multi-tasking in fast paced​​ environment, able to plan, prioritize and organize. ​​ Adaptable, flexible problem solver; able and willing to assist in any way in order to ensure the success of a company and/ or those I support. ​​ Able to work independently, anticipate needs and take initiative. ​​ Able to function effectively in a variety of settings, with various personalities and to complete a diverse set of tasks from clerical functions to office management responsibilities.

 

WORK EXPERIENCE

INDUSTRIAL PRODUCTS, North Wales, PA, 2007 -​​ 2019

Executive/ Personal Assistant to Chairman and President ​​ ​​​​   ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​​​   ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​​​ ​​ 

  • Planned and coordinated meetings.

  • Worked as liaison to other departments.

  • Planned special events and catered luncheons.

  • Made office purchases as​​ needed.

  • Handled vendor supplier screening programs.

  • Handled price increase updates.

  • Worked with attorneys on patents & trademarks.

  • Supported up to 4 Executives when requested.

  • Maintained updates for contract pricing.​​ 

 

  • Scheduled personal​​ maintenance service calls.

  • Maintained Cage Code annual update

  • Maintained office calendar for Chairman.

  • Coordinated personal and company travel.

  • Scheduled drivers (personal and company).

  • Elected company credit card administrator.

  • Researched product pricing.

  • Prepared financial reports.

  • Handled company vehicle registrations.

 

 

REAL ESTATE DEVELOPMENT, Plymouth Meeting, PA, 1992 - 2007

Executive Assistant to President and Controller ​​ ​​ ​​​​ ​​  ​​  ​​   ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​​​ 

  • Maintained calendar for​​ President.

  • Set-up vendor accounts.

  • Handled technical support for office equipment.

  • Made supply purchases & maintained inventory.

  • Scheduled service calls.

  • Performed cost analysis of bills.

  • Trained secretarial staff and receptionists.

  • Performed​​ internet research.

  • Prepared monthly Federal Express billing report.

  • Opened and distributed company mail.

 

 

SHARED OFFICE SPACE, Blue Bell, PA, 1987 - 1992​​ 

Administrative Supervisor  ​​ ​​ ​​ ​​ ​​ ​​​​   ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​​​  ​​​​ 

  • Interviewed, hired, trained, supervised and assisted word processing operators.

  • Purchased office equipment and supplies.

  • Prepared monthly billing reports.

  • Prepared updates on services rendered.

  • Assisted with office tours.​​ 

  • Provided back up administrative support.

 

EDUCATION

 

MARTIN​​ SCHOOL OF BUSINESS,​​ Philadelphia, PA​​ 

Diploma in Legal Secretarial Studies, 1987

 

ADDITIONAL SKILLS

 

Proficient in Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Adobe Acrobat, Fedex.com,​​ Dropbox, Constant Contact, Infor Syteline ERP, CRM software and various other programs.